N05760-1
System name:
Biographical and Service Record Sketches of Chaplains (February 22, 1993, 58 FR 10768).
System location:
Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.
Categories of individuals covered by the system:
Navy chaplains who have served on extended active duty at some time during the period 1778-1981 inclusive, and any future editions. It lists the names, years in which they were commissioned, and the ecclesiastical affiliations of all who held chaplaincy commissions during the period.
Categories of records in the system:
Biographical and professional summary which includes individual's full name, denomination of faith group, date and place of birth, education, ordination, date of marriage and name of spouse, first names of children, prior professional experience, authorship, prior military service (including date of commission, date of rank of commissioning, ships/stations, places and dates; and period spent, if any, in Inactive Reserve), date of augmentation (if applicable), promotion history, awards and decorations, conclusion of active duty (date of resignation, release from active duty, or retirement as applicable), post active duty career (retirees only), and distinctions which have made the chaplains career interesting or unusually significant (corroborative material suggested).
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations.
Purpose(s):
To provide background data in response to news media requests; to provide information on individual chaplains prior to public appearances in which they are scheduled to appear; to provide internal release of information as required.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:
Records are maintained in bound and published volumes. Source materials are in paper files.
Retrievability:
Data is retrieved alphabetically by individual names.
Safeguards:
Files are locked after official working hours.
Retention and disposal:
Forms and documents are destroyed after five years from the date of publication. The volumes are kept indefinitely.
System manager(s) and address:
Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.
Notification procedure:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.
The request should contain full name and address of the individual.
Record access procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.
The request should contain full name and address of the individual.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
Record source categories:
Information in this system comes from returned questionnaires addressed to individual chaplains, supplemented by Officer Data Cards and historical research.
Exemptions claimed for the system:
None.
