System name:

Defense Systems Management College (DSMC) Personnel Information Files (February 22, 1993, 58 FR 10227).

System location:

Administrative and Personnel Service Directorate, Defense Systems Management College (DSMC), Ft. Belvoir, VA 22060-5426.

Categories of individuals covered by the system

Military and civilian personnel assigned or attached to the Defense Systems Management College.

Categories of records in the system:

Data includes summary of occupational experience, education, training, security clearance, home address, home telephone number, dependent status, awards and decorations, promotion status, pay status.

Authority for maintenance of the system:

10 U.S.C. 136, and Department of Defense Directive 5160.55, Defense Systems Management College, August 22, 1988.

Purpose(s):

Information is used by supervisory officials to obtain information on which to base decisions; by assigned Personnel Management Assistants for accomplishment of records maintenance and personnel services to individuals assigned and attached; for publication of biographical data booklets, personnel rosters, telephone directories, and organizational charts by the Administrative and Personnel Services staff.

Information from records contained in the system may be provided to any component of the Department of Defense.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may be referred to and used by law enforcement or investigative authorities for investigations and possible criminal prosecution, civil court action, or regulatory order.

The `Blanket Routine Uses' set forth at the beginning of OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Primary files are paper records in file folders and punched cards and computer disks.

Retrievability:

Filed alphabetically by last name.

Safeguards:

Building is locked during nonbusiness hours. File storage is in locked file cabinets. Only authorized personnel have access to files.

Retention and disposal:

Files are retained for one year after individual transfers, separates or retires; then are destroyed.

System manager(s) and address:

Director, Administrative and Personnel Services, Defense Systems Management College, Ft. Belvoir, VA 22060-5426.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Administrative and Personnel Services, Defense Systems Management College, Ft. Belvoir, VA 22060-5426.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant, Defense Systems Management College, ATTN: DCOS-AP, Ft. Belvoir, VA 22060-5426.

Written requests for information should contain full name and current address of the individual.

For personal visits, the individual must provide acceptable identification, such as ID card or driver's license.

The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record source categories:

Data is obtained from the individual, from official personnel folders (201 files), from Standard Form 171, and from supervisory officials.

None.