System name:

Joint Service Review Activity File (February 22, 1993, 58 FR 10227).

System location:

Office of the Assistant Secretary of Defense (Force Management and Personnel), (Military Personnel and Force Management), 4000 Defense Pentagon, Washington, DC 20301-4000.

Categories of individuals covered by the system

Individuals who have submitted a complaint to the Joint Service Review Activity in accordance with DoD Directive 1332.28 and the decisional principles contained within the Urban Law court decision. Complaints relate to decisional documents issued by the Discharge Review Boards of the Military Departments.

Categories of records in the system:

The JSRA files consist of the following: The complaint submitted by the individual, a copy of the decisional document, and review of the complaint by the Military Department, the Joint Service Review Activity, and the Deputy Assistant Secretary of Defense (MPFM). Additionally, any evidence submitted by the complainant to support the complaint is maintained with the documents listed above.

Authority for maintenance of the system:

10 U.S.C. 1553, Review of Discharge or Dismissal; and DoD Directive 1332.28, Discharge Review Board (DRB) Procedures and Standards.

Purpose(s):

This data is used to maintain the necessary documents needed to process complaints submitted by applicants for their counsel in an expeditious fashion; used by the Discharge Review Boards of the Military Departments in evaluating the validity of the complaint; The Joint Services Review Activity in making its evaluation and recommendation on the complaint; the Deputy Assistant Secretary of Defense in making a final determination on the complaint. The documents are available to the complainant and/or applicant for his/her case. They receive a copy of the DASD final determination. Only information which has been expurgated of all identifying information will be released to the public when requested.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Paper records in file folders.

Alphabetically by surname.

Safeguards:

Access to the building is by authorized identification pass or official escort. The records are maintained in a locked file cabinet which is under continuous observation during duty hours. The room is locked after duty hours.

Retention and disposal:

The records are maintained until the complaint action is finalized. Records are then kept for 1 year in the inactive status. The records are then forwarded to the appropriate Military Department for inclusion in the Official Military Records or destruction if copies of the action have been filed.

System manager(s) and address:

Administrative Director, Joint Service Review Activity, Office of the Assistant Secretary of Defense (Force Management and Personnel), (Military Personnel and Force Management), Room 3D823, 4000 Defense Pentagon, Washington, DC 20301-4000.

General information concerning the JSRA procedures may be obtained from the Administrative Director, Joint Service Review Activity, Office of the Assistant Secretary of Defense (Force Management and Personnel), (Military Personnel and Force Management), Room 3D823, 4000 Defense Pentagon, Washington, DC 20301-4000.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Administrative Director, Joint Service Review Activity, Office of the Assistant Secretary of Defense (Force Management and Personnel), (Military Personnel and Force Management), Room 3D823, 4000 Defense Pentagon, Washington, DC 20301-4000.

Written requests for information should contain the full name and address of the individual and must be signed.

The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record source categories:

The basic information contained in the JSRA's file comes from the complainant, and the decisional document issued by the Military Department. This information forms the basis for reviews conducted by the Discharge Review Board of the Military Department, the Joint Service Review Activity and the Deputy Assistant Secretary of Defense (Military Personnel and Force Management).

None.